Re: GCU UK Ltd opportunity

At GCU UK Ltd, we are committed to protecting the privacy and security of your personal data. This Recruitment Data Privacy Notice explains how we collect, use, and process your personal information during the recruitment process. We are committed to ensuring that your personal information is handled in accordance with applicable data protection laws.

First of all, we use Breezy HR, a web-based hiring platform, to assist in our recruiting process. As part of that process Breezy HR will be processing the personal information you've shared in accordance with GCU UK Ltd instructions.

Data Controller

GCU UK Ltd is the data controller responsible for the processing of your personal data. If you have any questions about this Privacy Notice or our data protection practices, please contact our Data Protection Officer.

Types of Personal Data We Collect

During the recruitment process, we may collect and process the following categories of personal data:

  1. Contact Information: Name, address, email address, phone number.

  2. Personal Details: Date of birth, gender, nationality.

  3. Professional Information: Resume/CV, cover letter, employment history, educational background, professional qualifications.

  4. Sensitive Data: In some cases, we may collect sensitive data such as information about disabilities for the purposes of providing reasonable accommodations during the recruitment process.

  5. Interview and Assessment Data: Notes from interviews, assessment results, feedback from hiring team members.

Purposes of Processing

We process your personal data for the following purposes:

  1. Recruitment and Selection: To assess your suitability for the position you applied for and to make hiring decisions.

  2. Communication: To contact you about the recruitment process, provide updates, and arrange interviews.

  3. Legal Obligations: To comply with legal and regulatory requirements related to recruitment.

  4. Diversity and Inclusion: To monitor and report on the diversity of our applicant pool, in line with our diversity and inclusion efforts.

  5. Reasonable Accommodations: To provide necessary accommodations during the recruitment process for candidates with disabilities.

Legal Basis for Processing

We process your personal data based on one or more of the following legal bases:

  1. Legitimate Interests: Processing is necessary for the legitimate interests pursued by the company, such as assessing candidates for job positions.

  2. Consent: In some cases, we may ask for your explicit consent to process certain types of personal data.

  3. Legal Obligations: Processing is necessary to comply with legal obligations, such as equal opportunity monitoring.

Data Retention

We'll hold on to your data for up to 24 months and if it turns out we'd like to keep it around longer, we'll reach out to you for consent first.

Data Sharing

Your personal data may be shared with:

  • Members of the HR and recruitment teams.

  • Hiring managers and interviewers involved in the recruitment process.

  • Third-party service providers who assist in the recruitment process, such as recruitment agencies or assessment providers.

  • Legal and regulatory authorities, where required by law.

Your Rights

You have the following rights with respect to your personal data:

  • Right to access and obtain a copy of your personal data.

  • Right to rectify inaccurate or incomplete personal data.

  • Right to erase your personal data (subject to legal requirements).

  • Right to restrict or object to the processing of your personal data.

  • Right to data portability.

  • Right to withdraw consent (where applicable).

To exercise your rights or to raise any concerns about your personal data, please contact our Data Protection Officer.

Security Measures

We implement technical and organizational measures to ensure the security of your personal data against unauthorized access, loss, destruction, or alteration.

Changes to this Privacy Notice

We may update this Privacy Notice from time to time to reflect changes in our data practices. The latest version will always be available on our website.